When to Complain
Action Legal values your feedback. Letting us know whenever you are dissatisfied with our service gives us the opportunity to put matters right for you and improve our service for everybody.
Our aim is to provide the highest possible level of service to all our clients. If you are unhappy with any aspect of the service, then please raise your concern with us immediately.
Our internal complaints procedure is designed to resolve your concerns quickly and efficiently in respect of any person using the claims management service that we have provided and that is regulated under the Compensation Act 2006.
How to Complain
A complaint may be made in writing, verbally, email or in person. Where possible, please communicate a complaint in writing (by letter or by email) setting out what is causing you concern and what you would like us to do to resolve your concerns.
If you would like to complain in writing or in person, our address is:
Customer Relations Action Legal
If you would like to complain by email contact email@example.com
If you would like to complain by telephone contact: 0333 4432 176.
Complaints Handling Procedures
We value your feedback and will endeavour to resolve any expression of dissatisfaction, whether oral or written, at the earliest possible opportunity. Our complaints handling procedures are as follows:
We value your feedback and will endeavor to resolve any expression of dissatisfaction, whether oral or written, at the earliest possible opportunity. Our complaints handling procedures are as follows:
1. We will send you a written or electronic acknowledgement within 5 business days of our receipt of your complaint giving you the name and job title of the individual who will be handling the complaint. When we acknowledge your complaint we will also provide you with these complaint handling procedures. We will thoroughly investigate your concerns and the person investigating your complaint will have the authority to settle it and, wherever possible, will not have been directly involved in the matter which is the subject of your complaint.
2. After no more than 8 weeks after our receipt of your complaint, we will provide you
(i) A final response which addresses adequately the subject matter of your complaint and, where a complaint is upheld, offers redress; or
(ii) A response which:
(a) Explains why we are still not in a position to make a final response, giving reasons for the further delay and indicates when we expect to be able to provide you a final response; and
(b) Informs you that you may refer the handling of the complaint to the Legal Ombudsman if you are dissatisfied with the delay.
If you do not feel that the cause of your complaint has been responded to fully, please contact your complaint handler directly explaining clearly what aspect of your complaint has not been fully addressed by our response. The complaint handler can only undertake a review of aspects of your complaint that have not been addressed in our final response. In addition the complaint handler can only respond on matters that have not been addressed in our final response. If we do not hear from you within 14 days of our final response, we will assume that your complaint has been fully resolved.
In the event you remain unhappy with our final response or we do not provide a final response within 8 weeks of your initial complaint, you are entitled to refer your complaint to the Legal Ombudsman at any time within 6 months of the date of any final response we provided.
The Legal Ombudsman will only act once all steps of our complaints handling procedures above have been followed.
Further details on the Legal Ombudsman are available at www.legalombudsman.org.uk and their leaflet "Here to Help - What to do if you have a complaint".
The Legal Ombudsman can be contacted in different ways as follows.
If you would like to complain to the Legal Ombudsman in writing, their address is:
PO Box 6804
The Legal Ombudsman advises you do not send original documents as they scan any documents sent them to make computer copies and then destroy the originals.
Alternatively if you would like to complain to the Legal Ombudsman by email complete the Legal Ombudsman's complaints form available on their website and email it to the Legal Ombudsman at firstname.lastname@example.org
Alternatively telephone the Legal Ombudsman on 0300 555 0333. They are available between 8.30am and 5.30pm Monday to Friday to answer your calls. All calls are recorded for training and monitoring purposes.